Security & Compliance

Industry-leading security measures and full HIPAA compliance

Last updated: 10/18/2025

Our Security Commitment

At Voice Admin, security and privacy are our top priorities. We implement industry-leading security measures while maintaining a strict data minimization policy. Our security framework ensures that no sensitive data is retained, and all information is processed securely and immediately deleted after use.

HIPAA Compliance

Voice Admin is fully committed to maintaining HIPAA compliance and protecting Protected Health Information (PHI). We understand the critical importance of safeguarding healthcare data and have implemented comprehensive measures to ensure compliance with HIPAA regulations.

Data Minimization

✓No storage of Protected Health Information (PHI)
✓Real-time processing with immediate data deletion
✓Strict data retention policies
✓Automatic data purging after processing
✓No long-term storage of sensitive information
✓Regular data cleanup and verification

Data Protection

✓End-to-end encryption for all communications
✓256-bit AES encryption for any temporary data
✓Secure key management and rotation
✓Regular security audits and penetration testing
✓Secure data deletion protocols
✓Memory-only processing where possible

HIPAA Safeguards

Technical

•End-to-end encryption
•Secure data storage
•Access controls & authentication
•Regular security assessments
•Automated backup systems

Administrative

•HIPAA compliance training
•Regular risk assessments
•Clear policies for handling PHI
•Incident response protocols
•Business Associate Agreements

Physical

•Secure data centers with 24/7 monitoring
•Controlled access to infrastructure
•Environmental controls
•Secure disposal of physical media
•Workstation security protocols

Infrastructure Security

✓Cloud-based infrastructure with multiple availability zones
✓DDoS protection and mitigation
✓Firewall and network security
✓Regular system updates and patches
✓Load balancing and failover systems
✓24/7 system monitoring and alerting

Network Security

✓Secure VPN access for remote employees
✓Network segmentation and isolation
✓Intrusion detection and prevention systems
✓Regular network security assessments
✓Secure API endpoints and rate limiting
✓Traffic monitoring and analysis

Access Control

✓Multi-factor authentication (MFA)
✓Role-based access control (RBAC)
✓Single sign-on (SSO) integration
✓Session management and timeout
✓Regular access reviews and audits

Security Monitoring

✓24/7 security operations center
✓Real-time threat detection and response
✓Security incident management
✓Automated security scanning
✓Vulnerability assessment and management

Ongoing Compliance

We maintain ongoing HIPAA compliance through:

✓Regular compliance reviews and updates
✓Continuous employee training and awareness
✓Third-party security audits and assessments
✓Updates to security measures based on new threats
✓Documentation of all compliance activities

Contact Us

For security concerns:
Email: privacy@voiceadmin.ai

For HIPAA compliance or Business Associate Agreements:
Email: legal@voiceadmin.ai